AUL is responsible and accountable for protecting the privacy of students enrolled in its programs and as required by the Family Educational Rights and Privacy Act of 1974 (FERPA).
The purpose of our policy is to provide written procedures AUL takes to effectively provide this protection.
Procedures for Protecting Student Privacy
1. AUL protects the privacy of all its students through the strict adherence to the rules of FERPA. The official FERPA statement is available for student and public view through the AUL website. All AUL employees and faculty complete required annual training in FERPA rules and
acknowledge by signing a Confidentiality Notice.
2. Students may wish to authorize consent to share student record information with another individual. In this case, a FERPA consent form must be on file and the person authorized consent may only access information by providing an assigned password.
Consent only provides authorization to release information, not to take action on a student record. Students may also revoke the release of student record information.
3. AUL students are assigned a secure, individual Student Identification Number (SID) and password upon enrollment.
These assigned identifiers are used to access the AUL ecampus AUL Learning Management System (LMS), to complete coursework and SIS Student Portal to access grades and related information. Students who contact the University by phone, chat or email must provide this information and a second source of personally identifiable information in order to discuss matters pertaining to their student record. Students may refer to the Student Identity Verification Policy to learn more.
4. Information contained within the AUL Student Information System (SIS) is also viewed as sensitive, personally identifiable information and the University makes reasonable efforts to ensure all information contained within is secure from modifications or deletion by unauthorized personnel. In addition, employees who do not have a vested interest to perform a relative job function are not granted access to information contained in the SIS. Servers containing the SIS are located in a secure environment.
The Office of the Registrar is responsible for the privacy of all AUL student record information. Students who wish to discuss privacy of student records, FERPA, or wish to express concern
may contact the office at Registrar@aulm.us or dial 407-801-5140.